Maryland Stadium Authority logo

Next Maryland Stadium Authority Board of Directors Meeting

Tuesday, January 13, 2015
3:00 PM
Executive Board Room
333 W. Camden Street, Suite 500
Baltimore, MD  21201

Meeting notice current as of December 10, 2014

 

 

Maryland Office of Sports Marketing
Maryland Sports
A Division of the Maryland Stadium Authority

 

Employment

Career Opportunities with the State of Maryland 

 

Opportunities with the Maryland Stadium Authority 
Recruitment Announcement
Executive Associate II

Announcement No.:  EAII010715
Hiring Range:  $40,547- $46,000 depending upon qualifications
Status:  Full-time, Regular, Benefitted, Non-exempt
Location:  Warehouse at Camden Yards, Baltimore City
Closing Date:  Wednesday, January 7, 2015


Nature of Work:
Executive Associate II is the executive level of administrative work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies. Employees in this classification may supervise lower-level administrative employees. Employees in this classification receive supervision from a higher-level administrator.

The Executive Associate II performs duties under close supervision at times and under general supervision at other times depending on the complexity of the specific duty being performed. The Executive Associate II is differentiated from the Executive Associate I in terms of the amount of responsibility given to the workers, the technical complexity of the work, and the degree of independence allowed by the supervisor.

Examples of Work:

  • Schedule and coordinate meetings, appointments and travel arrangements for Project Managers and Executives.
  • Format, review and proofread project documents; including correspondence, memos and emails, for completeness and accuracy.
  • Electronically and physically compile correspondence and project documents for distribution.
  • Receive, log, compile and distribute procurement documents.
  • Attend project meetings, document, compile, distribute and track meeting notes.
  • Open, sort, and distribute incoming correspondence, invoices and project related documents.
  • Maintain important and confidential records.
  • Maintain electronic and hard copy filing system.
  • Answer and screen telephone calls; receive and direct visitors, in person or via the telephone; answer or direct inquiries.
  • Perform other clerical duties such as logging and tracking, photocopying, filing, etc. as requested by project management team.
  • Performs other related duties.

Knowledge, Skills and Abilities:

  • Experience working in construction management, architectural, and/or engineering firm is preferred;
  • Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff;
  • Advanced Microsoft Word, Excel and PowerPoint skills;
  • Administrative writing and reporting and tracking skills;
  • Aptitude for organization and time management;
  • Knowledge of Google email and calendar functions;
  • Experience operating standard office equipment;
  • Ability to learn an agency’s purpose, programs, organization and procedures;
  • Knowledge of the nature and function of organizations, organization charts, staffing patterns, and work-flow diagrams;
  • Ability to establish and maintain effective working relationships with co-workers and interagency personnel;
  • Ability to prepare and present ideas and information clearly and concisely;
  • Supply management;
  • Scheduling; and,
  • Ability to maintain confidence and protect operations by keeping information confidential.

Working Environment and Physical Demands:

  1. Environment- Work may be performed in a standard office. The noise level of the work environment is usually moderate but may be occasionally loud due to alarms, equipment noise, etc. Employee may be required to work overtime hours including evenings and weekends.
  2. Physical- Primary functions require sufficient physical ability and mobility to work in an office setting; to walk, stand, or sit for prolonged periods of time; to lift up to 15lbs; to operate office equipment requiring repetitive hand movement and fine coordination, including the use of computer keyboards; and verbal communication to exchange information.

Preferred Qualifications:

Experience Working In A Construction Management, Architectural, and/or Engineering Environment.

General Qualifications:

Education:  Completion of 60 credit hours at an accredited college or university.

Experience:  7years of hands on administrative support experience.

Note:  Candidates may substitute one year of experience in administrative or professional work for the required education, at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of the required education.

Licenses, Registrations and Certifications:

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Acknowledgements:

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

Licenses, Registrations and Certifications:

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

How to Apply:

Interested candidates must submit a Maryland State employment application to:

Capital Projects & Development Group
Maryland Stadium Authority
351 W. Camden Street, Suite 500
Baltimore, Maryland  21201
Attention:  Announcement No. EAII010715

Résumés may accompany the application however; all sections of the application must be completed according to the instructions.  Notations such as “see résumé” or “see attachment” in lieu of completing the application are not acceptable.

Access a .pdf of the Maryland Stadium Authority employment application by clicking the following link:

MSA Application

Print, complete, and mail application to the address above.

Applications and any relevant attachments must be received or postmarked by 5:00 pm on the closing date of 
Wednesday, January 7, 2015.