Maryland Stadium Authority logo

Next MSA Board of Directors Meeting

Friday, August 26th
8:30 AM

Executive Boardroom
Warehouse at Camden Yards
333 W. Camden St., Suite 500
Baltimore, MD  21201

Meeting notice current as of  8/18/
2016

 

Maryland Sports
Maryland Sports
A Division of the Maryland Stadium Authority

 

Employment

Career Opportunities with the State of Maryland 

 

There are currently 2 employment opportunities with the Maryland Stadium Authority

Project Coordinator | Executive Assistant II


 

MSA PROJECT COORDINATOR
JOB NUMBER: MSA-PC06242016

DIVISION: Capital Projects Development Group
LOCATION: Camden Yards Sports Complex, Baltimore, MD
HIRING RATE: $53,000+ depending upon qualifications (State salary rules apply for promotions and transferees)
STATUS: Regular, Full-time, Benefitted, Exempt

CLOSING DATE: OPEN UNTIL FILLED

NATURE OF WORK
An MSA Project Coordinator is the intermediate level of work involving planning, coordinating, and evaluating for the Capital Projects, Compliance & Procurement, and Workforce Development business units of CPDG Employees in this classification do not supervise but may provide advice and guidance to other staff who are either directly or peripherally in the contracting and procurement processes. Employees in this classification receive general supervision and direction from designated higher level administrator.

EXAMPLES OF WORK
(The duties listed below are intended as illustrations of various types of work that may be performed. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position).

Workforce Development

  • Provides administrative assistance on assigned projects.
  • Monitors various workforce development reports and reporting timelines among all partners.
  • Coordinates the review and distribution of monthly workforce development reports to partners.
  • Monitors electronic shared file software system for updated certified payroll submissions for multiple projects/ a program.
  • Attends outreach events for minority contractors and construction management companies.
  • Monitors and provides guidance for dashboard updates and data entry to consultant.
  • Coordinates work assignments with consultants and MSA internal staff.
  • Performs other duties and functions appropriate to the position as assigned and required.

KNOWLEDGE SKILLS AND ABILITIES
(The following generally describes the knowledge, skills, and abilities that are required to enter the job or to be learned within a short period of time in order to successfully perform the assigned tasks).

  • Working knowledge of Maryland State MBE and SBR programs.
  • Working knowledge of ADPICS as it relates to creating direct and blanket purchase orders and report generation.
  • Knowledge of generally accepted contract compliance standards and practices;
  • Knowledge of the principles of internal control.
  • Knowledge of business administration and management practices.
  • Skill in analyzing automated and manual records, reports and other business documents and finding details and facts pertinent to the assignment.
  • Skill in determining compliance or noncompliance with the provisions of statutes and contracts.
  • Skill in preparing accurate and concise work papers and reports;
  • Skill in communicating ideas and information.
  • Skill in managing work time efficiently and effectively under deadlines.
  • Ability to use computers and software related to maintaining compliance data.
  • Ability to establish and maintain effective working relationships with the employees, colleagues, and representatives of other entities.

QUALIFICATIONS
A bachelor's degree in Business Administration or Accounting from an accredited college or university; or a bachelor's degree from an accredited college or university with 30 credit hours in business-related courses, including coursework in contracting and procurement; or an equivalent combination of education and experience that would likely provide the knowledge, skills, abilities, and competencies necessary to successful job performance.

HOW TO APPLY: Interested candidates must submit a Maryland Stadium Authority Application to:

Human Resources Director
Maryland Stadium Authority
333 W. Camden Street, Suite 500
Baltimore, Maryland 21201
ATTENTION: MSA-PC06242016

Resumes may accompany the State application; however, all sections of the application must be completed according to the instructions or it will not be accepted. Faxed and electronically submitted applications will not be accepted. Complete and mail application to the address above.

Applications may be downloaded by accessing website here or obtained by calling 410-223-4150 (toll free 1-877-637-8234). TTY users call via the Maryland Relay Service.

As an equal opportunity employer, The Maryland Stadium Authority is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.


Executive Assistant II

Status: Full-time, Benefitted

Hiring Range$44,500+ (salary offer commensurate with experience and qualifications; State salary rules may apply for promotions and transferees).

Location: Warehouse at Camden Yards- South, Capital Projects Development Group

Closing Date: Open Until Filled 

The Maryland Stadium Authority (MSA) is seeking qualified candidates for the position of Executive Assistant II.

Nature of Work

Executive level administrative work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency policies and practices. Employees in this classification may supervise lower-level administrative employees. Employees in this classification receive supervision from a higher-level administrator.

Examples of Work:
(The duties listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position).

  • Schedules and coordinates meetings, appointments and travel arrangements for Project Managers and Executives.
  • Formats, reviews and proofreads project documents; including correspondence, memos and emails for completeness and accuracy.
  • Electronically and physically compiles correspondence and project documents for distribution.
  • Receives, logs, compiles and distributes procurement documents.
  • Attends project meetings, documents, compiles, distributes and tracks meeting notes.
  • Opens, sorts, and distributes incoming correspondence, invoices and project related documents.
  • Maintains important and confidential records.
  • Maintains electronic and hard copy filing system.
  • Answers and screens telephone calls; receives and directs visitors, in person or via the telephone; answers or directs inquiries.
  • Performs other administrative duties such as logging and tracking, photocopying, filing, etc. as requested by project management team.
  • Performs other duties and functions appropriate to the position as assigned and required.

 

KNOWLEDGE, SKILLS, AND ABILITIES: (The following generally describes the knowledge, skills, and abilities that are required to enter the job or to be learned within a short period of time in order to successfully perform the assigned tasks) 

  • Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff.
  • Advanced Microsoft Word, Excel and PowerPoint skills.
  • Administrative writing and reporting and tracking skills.
  • Aptitude for organization and time management.
  • Knowledge of Google email and calendar functions.
  • Experience operating standard office equipment.
  • Ability to learn an agency’s purpose, programs, organization and procedures.
  • Knowledge of the nature and function of organizations, organization charts, staffing patterns, and work-flow diagrams.
  • Ability to establish and maintain effective working relationships with co-workers and interagency personnel.
  • Ability to prepare and present ideas and information clearly and concisely.
  • Basic knowledge of supply management.
  • Ability to protect operations by keeping information confidential. 

 

GENERAL REQUIREMENTS: 
(Any combination of education and experience that would likely provide the knowledge, skills, and abilities is qualifying)

Specific educational and experience requirements are set by this agency based on the essential job functions assigned to the position.  Any combination of education and experience that would likely provide the knowledge, skills, abilities, and key competencies necessary to the successful performance of administrative functions.

PREFERRED QUALIFICATIONS:

Education:  Completion of 60 credit hours at an accredited college or university. 
Experience:  5 years of hands on administrative support experience

Note:  Candidates may substitute one year of experience in administrative or professional work for the required education, at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of the required education. Experience working in construction management, architectural, and/or engineering firm is preferred and advantageous.

 

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties may be required to possess a motor vehicle operator's license valid in the State of Maryland.

 

HOW TO APPLY
Interested candidates must submit a Maryland Stadium Authority Application to:

Maryland Stadium Authority
333 W. Camden Street, Suite 500
Baltimore, Maryland 21201
Attn: Human Resources- Project Administrator

Résumés may accompany the application, however, all sections of the application must be completed according to the instructions.  Notations such as “see résumé” or “see attachment” in lieu of completing the application are not acceptable.

Applications may be obtained by calling 410-333-1560 (toll free 1-877-637-8234) or by clicking here. Print, complete, and mail application to the address above.

TTY users call via the Maryland Relay Service.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.